🚗 Transportation Allowance Policy ​
The Company provides a Transportation Allowance to eligible employees to help offset commuting costs incurred when reporting to the office. This allowance is discretionary and subject to the following rules:
Nature of the Allowance
The Transportation Allowance is a company-granted incentive and not part of basic pay, wages, or legally mandated benefits. It is provided only for actual physical reporting to the office and may be modified, suspended, or withdrawn at Management’s discretion, subject to operational requirements.
Eligibility
Transportation Allowance is granted exclusively to Regular Employees who physically report to the office and meet the minimum attendance and NFC logging requirements.
Probationary, project-based, contractual, and other non-regular employees are not eligible for this allowance unless expressly approved in writing by Management.
NFC-Based Attendance Requirement
- Transportation Allowance computation is based solely on NFC Card time-in and time-out records.
- Employees are required to use their issued NFC card at all times when entering and exiting office premises.
- Failure to properly tap using the NFC system may result in non-qualification for the allowance, regardless of hours claimed.
Minimum In-Office Hours Requirement
To qualify for Transportation Allowance, employees must render at least four (4.0) net working hours in the office on a given day.
- Net working hours refer to actual productive work time and exclude the one (1) hour lunch break.
- The Company observes core office hours, with the latest allowable time-in set at 10:00 AM.
- Accordingly, an employee who logs in at 10:00 AM must remain on duty until at least 3:00 PM, excluding the lunch break, to meet the minimum four (4.0) net working hours requirement.
Any logged office time that results in less than four (4.0) net working hours, after deducting the lunch break, shall not qualify for Transportation Allowance for that day.
Allowance Rates
The Transportation Allowance is granted on a per-day basis and is determined by the employee’s commuting distance and transportation requirements when reporting to the Main Office.
Transportation Allowance Classification ​
| Classification | Description | Daily Rate |
|---|---|---|
| Near Distance | Employee resides near the Main Office and requires minimal or single short commute | ₱25 |
| Moderate Distance | Employee requires a few commutes or a combination of transportation modes to reach the Main Office | ₱50 |
| Far Distance | Employee resides far from the Main Office and requires multiple commutes or extended travel time | ₱75 |
Proration Based on Hours Worked
Transportation Allowance is prorated based on actual hours worked, with eight (8) hours considered a full workday.
- Proration Formula: Transportation Allowance = (Actual Hours Worked ÷ 8 hours) × Applicable Daily Transportation Rate
The final amount shall be rounded in accordance with payroll standards.
Prohibition on Misrepresentation
Falsification, manipulation, or misrepresentation of attendance records or work hours to obtain Transportation Allowance is strictly prohibited.
Any violation may result in:
- removal or forfeiture of the Transportation Allowance, and
- disciplinary action under the Code of Discipline.
One Allowance Per Day Policy
Transportation Allowance and Per Diem shall not be granted simultaneously for the same day. When an employee is entitled to and receives a Per Diem, and reports to the Main Office for any reason—including but not limited to picking up documents or equipment, attending to work-related matters, or staying/workÂing at the office—only the Per Diem shall be granted.
In such cases, the Transportation Allowance is deemed included in the Per Diem, and no separate transportation allowance or reimbursement shall be provided. Employees are entitled to only one (1) applicable allowance per day, either Transportation Allowance or Per Diem, in accordance with company policy.
Additional Notes
- Classification is determined by place of residence and usual commuting route.
- The company reserves the right to review and reclassify allowance rates in case of change in residence or commuting conditions.
- Transportation allowance is subject to compliance with the company’s Transportation Allowance Policy.
TRANSPORTATION ALLOWANCE POLICY (PAYTACA) ​
Effective February 2026, a Transportation Allowance is provided to eligible regular employees of Paytaca Inc. to support costs associated with commuting to the Main Office in Tacloban City.
Eligibility and Scope
General Eligibility: This allowance applies to all Paytaca Regular Employees reporting for on-site work at the Main Office.
Executive Exclusion: Members of the Executive Management team are not eligible for this specific allowance.
Specific Exemptions
To prevent the duplication of benefits (Double Dipping), the following roles are exempt from receiving the daily Transportation Allowance:
Field Riders: Personnel designated as Riders are ineligible for the daily Transportation Allowance, as their fuel and vehicle maintenance costs are handled via the Gasoline Reimbursement/Refund system.
Vehicle Custodians: Any employee who has been granted official custody of a Company Vehicle is ineligible for this allowance. Because the Company provides the vehicle and a corresponding Gasoline Allowance for its operation, the daily commute cost is already covered.
Future Adjustments: These exemptions remain in effect unless a formal change in role or a written amendment to this policy is issued by Management.
Usage Protocols
The "One Allowance Per Day" Policy: Employees are entitled to only one (1) transportation allowance per workday. Multiple trips to the office within the same day do not trigger additional allowances.
On-Site Requirement: The allowance is strictly for days when the employee physically reports to the Main Office. It does not apply to WFH days, sick leaves, or vacation leaves.
Validation: The Admin Team is responsible for cross-referencing daily time logs (NFC/Biometric) with allowance claims to ensure accuracy before payroll processing.
Documentation and Monitoring
Claims Processing: All claims must follow the standard approval workflows established by the Admin and Accounting departments.
Record Keeping: HR shall maintain accurate records of disbursements for audit and payroll purposes. Any misrepresentation of attendance to claim this allowance shall be treated as a disciplinary offense.
Management Discretion
The Company reserves the right to review, suspend, modify, or discontinue the Transportation Allowance at any time due to business needs, system abuse, or operational considerations.
Grant of this allowance does not create a vested right or entitlement.